A great deal of planning and organisation is required to run a public event safely and successfully. Ultimately, this responsibility rests with the event organiser.

The Safety Advisory Group (SAG) is a multi-agency forum, chaired by our events manager, that offers specialist advice, guidance and support to event organisers in order to ensure the highest possible standards of public safety at events, and to encourage the wellbeing of those who could be affected by such events.

The SAG has three main aims:

• promote high levels of safety and welfare at events by giving advice and guidance

• promote good practice in safety and welfare planning for events

• ensure events have a minimal adverse impact on the community

The event organiser is, at all times, responsible for all aspects of the event.

Informing the SAG of your event

If you want to notify the SAG of your event, you should do so as soon as possible before the event by completing the Event Notification Form and emailing it to sag@northlan.gov.uk

Alternatively, you can submit this form by post to:

Regulatory Services and Waste Solutions - Built Environment
Civic Centre
Windmillhill Street
Motherwell
ML1 1AB

Once submitted, the notification form will be distributed around relevant members of the group who may then contact you if there are any issues that you need to consider or address.

The event organiser is required to complete risk assessments and the identification of control measures that will maintain the safety of both organisers and attendees. For some events, substantial resources may be necessary to fulfill traffic regulations, fire safety, medical cover and the maintenance of public orders.

Guidance on how to carry out risk assessments, how to use inflatable equipment and a briefing guide for stewards and marshals are all available on request.

We would also recommend you consult the Health and Safety Executive (HSE) Event Safety Guide.

The latest information about the Coronavirus vaccine certification scheme for businesses and event organisers can be found on the Scottish Government website.